Terms and Conditions
- Booking Conditions
Contract of hire is between The Hirer and the Fring Estate. The booking is not effective until the Fring Estate provide written conformation of that booking.
A deposit of 30% of the cost of the holiday, which is non refundable, should accompany the booking form. The balance is due eight weeks before the start of your holiday. If the booking is made within eight weeks of the holiday commencement date, the full accommodation rental will be required. The Fring Estate reserves the right to cancel a holiday where full payment has not been received less than 21 days before the holiday commencement date.
If you are forced to cancel your holiday due to unforeseen circumstances, you must inform the Fring Estate in writing immediately. In all cancellation situations the deposit is forfeited. We will make every endeavor to re-let the property, but you will remain liable for full/part payment if we are only able to re-let part of the agreed period. We strongly advise you take out cancellation and travel insurance for your holiday with us.
1.1 Cancellation Conditions
If you have cause to cancel, change the dates or cut short your holiday please notify our office immediately by telephone and then in writing.
All reservation deposits paid to The Fring Estate are non-returnable and The Hirer will be liable for the full cost of the holiday if a cancellation or alteration occurs UNLESS the booking office is notified as follows:
Up to 8 weeks before the start of the holiday. In which case the hirer will forfeit the deposit only.
Less than 8 weeks before the start of the holiday and it is possible for The Fring Estate to re-let the property. In which case the deposit will be forfeited plus an administration charge of £25 plus VAT. The balance will be returned to The Hirer. If the property is not re-let The Hirer will forfeit the full cost of the holiday.
If you cancel eight weeks or more before your booking you will forfeit only your deposit, less than eight weeks and The Hirer will be liable for all or part of the full cost, depending if the Fring Estate can re-let the period of The Hirer’s booking. The Fring Estate reserves the right to refuse any booking.
- The property
Keep the interior of the property in a good, clean and tenantable state and do not damage or injure the property or any part of it nor make any alteration or addition to the property nor do any redecoration or painting of the property.
Yield up the property at the end of the term in the same clean state and condition it was in at the beginning of the term, reasonable wear and tear and damage by insured risks accepted. If the Hirer fails to do this, the landlord’s agent will arrange for someone to do this at a cost of £250, payable by the tenant.
Maintain the property and keep it in a good and clean condition and maintain all of the contents of the property as listed on the inventory, if any, and replace/repair/cleanse any item (s) which become broken/damaged by the Hirer
NO SMOKING is permitted anywhere inside the property
- The woodland & Landscape
Respect for the woodland and environment surrounding the properties must be upheld at all times.
Active forest & Estate management occurs within the Estate at various points in the year. Large heavy machinery and tree felling are often active. Guests may not approach or interfere with operations and should allow safe distance from active work at all times.
Not do or omit to do anything on or at the property which may be or become a nuisance or annoyance to any other occupiers of the property of owners or occupiers of adjoining or nearby premises of which may in any way prejudice the insurance of the property or cause an increase in the premium payable therefore.
Not without the landlords prior written consent (consent not to be withheld unreasonably) allow or keep any pet or any kind of animal at the property. If any pets are permitted they must be kept under strict control at all times and must not be left unattended in the property except within a single room of of the house, either hallway or utility. No pets are permitted upstairs, in carpeted areas or on soft furnishings. The tenant will be responsible for all damage caused by the pet(s) and for any extra cleaning required.
- Use of property
Not use or occupy the property in any way whatsoever other than as a private holiday residence only for the persons named above.
- Estate Facilities
The Estate Facilities and Sunset Mound are open from 10am to 4pm daily from 1 May to 30 September. Rules are in place and can be found below and in the property house manual. They must be followed by ALL guests at all times. Please make sure you and your group are aware of these before you enter any facility area.
- Swimming Pool: to be used at your OWN risk. No lifeguard or staff member is on pool side. For the safety of all swimmers, it is essential that sensible, responsible behavior is demonstrated at all times and these pool rules are complied with.
- No lifeguard on duty
- Swim at your own risk
- Pool for use by registered guests only
- Maximum of 20 people in the pool area at any one time
- Children must be accompanied by an adult
- No under 18s without supervision
- 1-1 adult supervision for children under 4 years
- 1-2 adult supervision for children between 4 and 8 years
- No lone swimming
- No glass, food or drink, nor alcohol or illegal substances
- No play equipment or inflatables to be taken into the pool or pool area
- No animals – only assistance dogs are allowed on pool side
- No outdoor footwear
- No running, jumping, pushing, diving or other dangerous activities.
- Please leave the pool area as you found it.
- Please close the gate behind you.
- Pool Safety Operating Procedures can be found HERE.
Tennis Court: to be used at your OWN risk. No equipment is provided, and guests must provide their own. Please read the rules before entering the court.
- Use appropriate footwear
- No scooters, skateboards, bicycles or rollerblades on court
- No food or drinks other than water on court
- Only tennis play on court
- Surface slippery when wet or dry
- Please leave the tennis court as you found it
- Please close the gate behind you
Sunset Mound: to be used at your OWN risk. Please read the rules before entering the area.
- To be used at your own risk.
- No littering
- Please remove all rubbish and take it away with you
- Please close the gate behind you
- Respect the wildlife
- No fires
- Guests are restricted to the mound only, land around is private.
8. Sub letting
Not assign, sublet, charge, or part with or share possession of occupation of the property or any part thereof.
- Rights of Access
Allow the landlord or anyone with the landlords written permission to enter the property at reasonable time of the day to view the property, inspect its condition and state of repair and carry out any necessary repairs and gas inspections, provided the landlord has given reasonable prior notice (except in emergency).
- End of Term
Provide the landlord with a bank account & forwarding address when the term comes to an end for the return of deposit and remove all rubbish and all personal items (including the tenants own furniture and equipment) from the property before leaving.
The Landlord will insure the property and the contents of the property, which belong to the landlord, as listen on the inventory, if any, and make a copy of the insurance policy available to the tenant upon request. The landlord will not provide insurance cover for any of the tenants property or possessions.
- Security Deposit
We ask our guests for a security deposit, pre-authorised against your credit card. This is in case there is any damage to the property during your stay. The money is simply reserved 7 days prior to your arrival and then released 5 days after your departure date, if there is no damage. In the event of any damages or losses, the Hirer will inform you of a deduction which will be taken from your security deposit.
- Quiet Possession
Subject to the Hirer paying the rent and performing his/her obligations under this agreement the Hirer may peaceably hold and enjoy the property during the term without interruption from the landlord/any person rightfully claiming under or in trust for the landlord.
The Landlord hereby notifies the tenant under section 48 of the landlord and tenant act 1987 that any notices (including notices in proceedings) should be served upon the landlord at the address stated over leaf.
- Unattributed Damage
In the event of damage to, or destruction of, the property by any of the risks insured against by the landlord the tenant shall be relieved from payment of the rent to the extent that the Hirer use and enjoyment of the property is there by prevented and from performance of its obligations as to the state and condition of the property to the extent of and so long as there prevails such damage and destruction (except to the extent that the insurance is prejudice by any act or default of the tenant)
It is recommended that the Hirer is covered by Personal Holiday Insurance.
The construction, validity and performance of the Booking Conditions shall be governed by the law of England and Wales, and both parties submit to the non-exclusive jurisdiction of the UK Courts.